Every lease date. Cited. Checked. Sent ahead.
LeaseDeadline reads your commercial leases for you, has a person check every rent step, renewal window and break-clause date against the clause it came from, and gives you a calendar file (.ics) of the verified dates for the Outlook or Google Calendar you already use. For the leases you choose to monitor, it also emails reminders at least 180, 90 and 30 days before each deadline, on our monthly check.
Built for owners and managers with 20–300 commercial leases who track those dates in a spreadsheet or a filing cabinet today.
Where we are: a two-person, bootstrapped team, and the service is new: it is not proven on a real job yet. You can sign in, upload a lease, buy credits and follow the job, and a member of our team checks every critical date before it counts as verified. Everything in the preview and the samples below is invented. The fastest way to talk to us is email.
Try the preview
On a narrow screen, each result table below scrolls sideways — swipe it, or use the keyboard when it's focused.
Invented office lease. A handwritten amendment quietly moved the renewal notice deadline from 180 to 90 days before expiry — everything below, including names, dates and figures, is made up.
What we received (invented)
- Base lease, p.1, §2.1“The initial Term of this Lease shall commence on May 1, 2022, and continue for sixty (60) months.”
- Base lease, p.9, §4.2(a)“Tenant shall have one (1) option to renew this Lease for an additional term of five (5) years.”
- Base lease, p.9, §4.2(b)“Tenant shall provide notice no later than one hundred eighty (180) days prior to the Expiration Date.”
- First Amendment, p.1, §1 — scanned, dated 12 March 2025“Section 4.2(b) is deleted and replaced with: Tenant shall provide notice no earlier than three hundred sixty-five (365) days and no later than ninety (90) days prior to the Expiration Date.”
- Base lease, p.4, §3.3“Base Rent shall increase by three percent (3%) on 1 October 2026.”
- Base lease, p.7, §8.1“Tenant may terminate this Lease effective 1 September 2025 upon not less than one hundred eighty (180) days' prior written notice.”
Edit the key dates
Computing…
| Field | Date | Source | Status |
|---|---|---|---|
| Expiry | 30 Apr 2027 | Base lease p.1 §2.1 | Due in 214 days |
| Renewal notice window opens | 30 Apr 2026 | Amendment §1 (as amended) | Window is open now |
| Renewal notice — last day to exercise | 30 Jan 2027Reminders 180/90/30 days before: 3 Aug 2026, 1 Nov 2026, 31 Dec 2026 | Amendment §1 (supersedes Base lease §4.2(b), which read 180 days) | Due in 124 days |
| Rent step (+3%) | 1 Oct 2026Reminders 180/90/30 days before: 4 Apr 2026, 3 Jul 2026, 1 Sep 2026 | Base lease p.4 §3.3 | Due in 3 days — inside 30 days |
| Break option date | 1 Sep 2025 | Base lease p.7 §8.1 | Informational |
| Break notice deadline | 5 Mar 2025Reminders 180/90/30 days before: 6 Sep 2024, 5 Dec 2024, 3 Feb 2025 | Base lease p.7 §8.1, 180 days before the break date | Passed 572 days ago |
Convention used: the term ends on the last day of its final month — the day before the same day of month N months after commencement (1 May 2022 + 60 months ends 30 April 2027), or, when that month has no such day, that month’s last day (29 February 2024 + 60 months ends 28 February 2029). Other dates “N months after commencement” keep the day of month, or fall on the month’s last day when it doesn’t exist (31 January + 1 month = 28 February). Notice and reminder dates count back calendar days. Reminder emails go only to leases you opt in to monitor. A lease that defines its own Expiration Date governs.
Invented retail lease, chosen to show month-end arithmetic: its commencement date is 31 January, so the rent step one month later lands on the last day of February instead.
What we received (invented)
- Lease, p.1, §3.1“The Term shall commence on January 31, 2026, and continue for sixty (60) months.”
- Lease, p.5, §7.2“Tenant shall provide notice no earlier than three hundred sixty-five (365) days and no later than two hundred seventy (270) days prior to the Expiration Date.”
- Lease, p.3, §5.4“The first Base Rent adjustment shall occur one (1) month after the Commencement Date.”
- Lease, p.6, §9.1“Tenant may terminate this Lease effective thirty-six (36) months after the Commencement Date upon not less than one hundred eighty (180) days' prior written notice.”
Edit the key dates
Computing…
| Field | Date | Source | Status |
|---|---|---|---|
| Expiry | 30 Jan 2031 | Lease p.1 §3.1 | Due in 1,585 days |
| Renewal notice window opens | 30 Jan 2030 | Lease p.5 §7.2 | Opens in 1,220 days |
| Renewal notice — last day to exercise | 5 May 2030Reminders 180/90/30 days before: 6 Nov 2029, 4 Feb 2030, 5 Apr 2030 | Lease p.5 §7.2 | Due in 1,315 days |
| Rent step (first adjustment) | 28 Feb 2026Reminders 180/90/30 days before: 1 Sep 2025, 30 Nov 2025, 29 Jan 2026 | Lease p.3 §5.4 | Passed 212 days ago |
| Break option date | 31 Jan 2029 | Lease p.6 §9.1 | Informational |
| Break notice deadline | 4 Aug 2028Reminders 180/90/30 days before: 6 Feb 2028, 6 May 2028, 5 Jul 2028 | Lease p.6 §9.1, 180 days before the break date | Due in 676 days |
Convention used: the term ends on the last day of its final month — the day before the same day of month N months after commencement (1 May 2022 + 60 months ends 30 April 2027), or, when that month has no such day, that month’s last day (29 February 2024 + 60 months ends 28 February 2029). Other dates “N months after commencement” keep the day of month, or fall on the month’s last day when it doesn’t exist (31 January + 1 month = 28 February). Notice and reminder dates count back calendar days. Reminder emails go only to leases you opt in to monitor. A lease that defines its own Expiration Date governs.
Invented industrial lease, chosen to show a leap-day commencement date: 2029 has no 29 February, so the 60-month term runs to the last day of February and expires on 28 February 2029.
What we received (invented)
- Lease, p.1, §2.2“The Term shall commence on February 29, 2024, and continue for sixty (60) months.”
- Lease, p.4, §6.3“Tenant shall provide notice no earlier than three hundred sixty-five (365) days and no later than one hundred twenty (120) days prior to the Expiration Date.”
- Lease, p.3, §4.1“Base Rent shall increase eighteen (18) months after the Commencement Date.”
- Lease, p.5, §7.5“Tenant may terminate this Lease effective twenty-four (24) months after the Commencement Date upon not less than two hundred seventy (270) days' prior written notice.”
Edit the key dates
Computing…
| Field | Date | Source | Status |
|---|---|---|---|
| Expiry | 28 Feb 2029 | Lease p.1 §2.2 | Due in 884 days |
| Renewal notice window opens | 29 Feb 2028 | Lease p.4 §6.3 | Opens in 519 days |
| Renewal notice — last day to exercise | 31 Oct 2028Reminders 180/90/30 days before: 4 May 2028, 2 Aug 2028, 1 Oct 2028 | Lease p.4 §6.3 | Due in 764 days |
| Rent step | 29 Aug 2025Reminders 180/90/30 days before: 2 Mar 2025, 31 May 2025, 30 Jul 2025 | Lease p.3 §4.1 | Passed 395 days ago |
| Break option date | 28 Feb 2026 | Lease p.5 §7.5 | Informational |
| Break notice deadline | 3 Jun 2025Reminders 180/90/30 days before: 5 Dec 2024, 5 Mar 2025, 4 May 2025 | Lease p.5 §7.5, 270 days before the break date | Passed 482 days ago |
Convention used: the term ends on the last day of its final month — the day before the same day of month N months after commencement (1 May 2022 + 60 months ends 30 April 2027), or, when that month has no such day, that month’s last day (29 February 2024 + 60 months ends 28 February 2029). Other dates “N months after commencement” keep the day of month, or fall on the month’s last day when it doesn’t exist (31 January + 1 month = 28 February). Notice and reminder dates count back calendar days. Reminder emails go only to leases you opt in to monitor. A lease that defines its own Expiration Date governs.
Sign in to buy 25 credits for $25 See full pricing, or email us about your own portfolio
Your work
Sign in to upload a lease (a PDF, scanned or digital) and any amendments to it, buy credits, and follow each job from upload to a checked abstract. Claude on Amazon Bedrock (processed within EU regions) drafts the abstract with every fact cited to its page and clause, an amendment overriding the clause it changes; ordinary code computes each notice deadline; and a member of our team checks every critical date against its clause before it is marked verified. You download the abstract as JSON, PDF and Word, plus a calendar (.ics) file that carries verified dates only. Reminder emails go out at least 180, 90 and 30 days before each deadline, on our monthly check, and are opt-in for each lease you choose to monitor, at 2 credits a month. To opt in, write “Monitor this lease: yes” in the job notes when you upload (optionally “Reminder lead times: 180, 90, 30” to pick your own); notes that don’t say so exactly, or that say no, register nothing and bill nothing. To stop, delete the lease job. The monitoring unit (2 credits a month) is billed automatically for each lease you opted in; it also appears in the Submit work list, but do not submit it by hand: a hand-made monitoring job is refused and refunded. There is no property management system integration (no PMS integration): reminders are email and the dates are a calendar file. It summarises what your lease says: not legal advice, and the lease itself always governs.
The problem, as you're living it right now
Signed leases sit as PDFs in a shared drive or a filing cabinet. Key dates get copied into a spreadsheet or Outlook once, at signing, and rarely get looked at again until a deadline is close. Every week, someone — an office manager, a bookkeeper, sometimes the owner personally — checks that spreadsheet or paper file for rent escalations and renewal windows, and dates still get caught late.
It usually comes to a head one of two ways: a renewal option or escalation deadline slips past and costs real money, or you've just acquired a building and inherited a backlog of leases nobody on your team has fully read yet.
How the main feature works
Four steps, the same for every lease in your portfolio: you sign in and upload the lease (a PDF, scanned or digital) with any amendments; Claude on Amazon Bedrock (processed within EU regions) drafts a structured record with every fact cited to its page and clause, and an amendment overrides the clause it changes; each notice deadline is computed by ordinary code, never by the language model, and the dates are checked against each other; a member of our team checks every critical date against its clause, whatever confidence the software reports; and you download the cited abstract (JSON, PDF and Word) and a calendar file (.ics) of the verified dates. Reminder emails go out at least 180, 90 and 30 days before each deadline, on our monthly check, and are opt-in, lease by lease.
A sample portfolio (made up, for illustration only)
Below is a sample portfolio for a fictional landlord, Bracken Hill Properties — six invented leases with made-up tenants, addresses and dates, chosen to exercise cases a real portfolio contains. No real lease, landlord or tenant is used anywhere on this page. This is an illustration built on invented data, not a customer's portfolio.
| Sample lease | What it tests | Next decision | Due | Status |
|---|---|---|---|---|
| Riverside Plaza, Suite 14 | Fixed 3% annual escalation, two 5-year renewal options | Renewal notice deadline | 3 Oct 2027 | Verified |
| Northgate Shopping Center, Unit 7 | Conditional co-tenancy kick-out clause | Kick-out window opens (conditional on anchor tenant) | 1 Feb 2027 | Verified |
| Midtown Office Plaza, Suite 300 | Handwritten amendment overriding the original notice clause | Renewal notice deadline (as amended) | 30 Jan 2027 | Verified — see the preview above |
| Sunview Business Park, Suite 210 | CPI-based escalation with a floor and a cap | Annual CPI rent adjustment | 1 Jan 2027 | Machine draft, not yet verified |
| Harborline Industrial Park, Building 4 | Evergreen term, recurring annual notice | Evergreen renewal notice | 2 Apr 2027 | Verified |
| Crestwood Plaza, Suite 105 | Assignment clause plus a separate CAM reconciliation date | CAM reconciliation due | 31 Mar 2027 | Machine draft, not yet verified |
Verified means a named member of our team checked that date against its clause. Machine draft means the software has drafted it and it is waiting for that check. The calendar (.ics) file carries verified dates only, and reminder emails go only to leases you opt in to monitor. Want to see how a deadline like these is computed and cited? The interactive preview above walks through Midtown Office Plaza, Suite 300 (the same invented lease behind the "Verified — see the preview above" row) with editable dates.
What we're good at
How the service is set up to work:
- One job, one size of landlord. We only do commercial lease abstraction and critical-date monitoring, and only for the 20–300-lease landlord that larger platforms' institutional and multi-location focus tends to leave underserved.
- A person checks every date, whatever the software's confidence. Confidence only decides which dates get reviewed first — every one still gets checked against its clause before it's marked verified.
- Every fact is cited. Parties, dates, rent, renewal terms — each one points back to the page and clause it came from, so you can check us in seconds.
- No new software to run. Reminders arrive as email and the dates as a calendar (.ics) file that your Outlook or Google Calendar imports — nothing to integrate with your property management system, and you only sign in to upload and download.
- Priced in credits you buy as you need them, not per seat and not a subscription. Credits never expire: spend them on backlog abstraction now, and on monitoring, which is optional lease by lease, as each month passes, however many people on your team get the reminders.
- Two people you can actually reach. We're a small, bootstrapped team. If something looks wrong, you're talking to one of the people who built it.
How we compare
Self-serve AI abstraction tools already exist, and the ones that publish a price cost less than we do. None checks a date against its clause or sends you a reminder — that's the job our price covers. Here's the honest comparison, including doing it the way most landlords do today.
Competitor prices were checked on each vendor's own page on 27 September 2026 and change often: check the vendor's current pricing page before you decide. Ours is the price you pay in credits; card checkout is coming.
On a narrow screen, scroll the table sideways to see every column.
| Criterion | LeaseDeadline | LeaseAbstracts1 | Prophia2 | RenewOps3 | By hand today |
|---|---|---|---|---|---|
| Who reads the lease | We do — software drafts, our team verifies every critical date | AI extracts; you review and approve before export | AI drafts for free (Abstract); paid Essentials tier adds expert review at an unpublished price | You — you create each record or import a CSV; no reading of lease PDFs is mentioned | You, or whoever on your team has time this week |
| Every date checked by a person before it counts | Yes — every critical date, by a named reviewer, before it's marked verified | No — self-serve; you are the reviewer | Essentials adds “AI + CRE Expert Review” (per-tenant annual price, not published); Abstract is AI-only | You enter the dates yourself | Yes, but it's the same one or two people doing all the reading, every time |
| Cited to the exact clause | Yes | Yes — every field traced to the page it came from | Yes — shows exactly where each value was pulled from | No — you enter the dates, so there is no source link | Only as far as whoever's notes go |
| Arrives where you already work | A calendar (.ics) file your Outlook or Google Calendar imports, plus reminder emails for the leases you monitor | Excel, CSV or PDF export, plus Yardi- and MRI-mapped exports; a calendar feed is not mentioned | Not stated on its pricing page | A dashboard and email digests | Wherever you remembered to put it |
| Built for a 20–300-lease landlord | Yes — this is who we built it for | Priced by leases per month (15/75/250); not targeted to a specific portfolio size | Not stated on its public pricing or product pages | “Small teams” tracking leases across locations | Works at any size — just gets slower and riskier as the portfolio grows |
| Published price | Pay-as-you-go credits, never expiring — 25 credits ($25.00 at the starter rate; $17.50 at the 2,000-credit rate) per lease abstracted and verified, once; 2 credits ($2.00; $1.40) per lease per month monitored. Packs from $25 (25 credits) to $1,400 (2,000 credits, $0.70/credit). No subscription5 | Solo $39/month (15 leases a month), Team $119/month (75 a month), Firm $319/month (250 a month), all billed annually ($468, $1,428, $3,828 a year); $49, $149 and $399 billed monthly. “Leases per month” is how many it abstracts each month, not how many you hold | Abstract: free, AI-only (third-party sites report $20 a document; Prophia's own pages don't). Essentials: “AI + CRE Expert Review,” priced per tenant per year, not published (quote only) | Free (up to 10 records); Starter $9.99/month (up to 250 records); Pro $19.99/month (up to 1,000) | No software cost; staff time |
| Monthly cost at 20 leases5 (first year ÷ 12) | $69.33 average (about $69) ($832 first year: 500 credits once, bought as the 500 pack, = $400 to abstract 20 leases, plus 40 credits/month × 12 at $0.90 = $432 to monitor them) | $39.00 ($468 a year, Solo: 20 leases abstracted over its first two months) | Free (Abstract, no human review) or quote only (Essentials): not comparable | $9.99 (Starter) — but you type the dates in; it doesn't read the lease | No software cost; staff time |
| Monthly cost at 300 leases5 (first year ÷ 12) | $857.50 average (about $858) ($10,290 first year: 7,500 credits once = $5,250 to abstract 300 leases, plus 600 credits/month × 12 = $5,040 to monitor them) | $119.00 ($1,428 a year, Team: 300 leases abstracted over its first four months; $319 on Firm to finish in two) | Free (Abstract, no human review) or quote only (Essentials): not comparable | $19.99 (Pro) — but you type the dates in; it doesn't read the lease | No software cost; staff time |
| Cost per lease per month5 (first year) | $3.47 at 20 leases; $2.86 at 300 | $1.95 at 20 leases; $0.40 at 300 | Not applicable (no comparable published price) | $0.50 at 20 leases; $0.07 at 300 (manual entry only) | Not applicable |
- LeaseAbstracts, as of 27 September 2026, from the vendor's public pages: leaseabstracts.com and leaseabstracts.com/pricing. Its pages list a critical-dates register you can export; reminder emails and a calendar feed are not mentioned, and it states no human verification of dates — it drafts the abstract, a different step from the human-verified monitoring we sell, so it does not set our price (footnote 5).
- Prophia, as of 27 September 2026, from the vendor's public pages: prophia.com/pricing, prophia.com/faq and prophia.com/blog/prophia-launches-instant-abstraction-tool. Its pricing page calls Abstract “a free, AI-only tool”; the “$20 per document” figure appears only on third-party sites (for example softwarefinder.com), so it is not used here. Essentials adds “AI + CRE Expert Review” but its per-tenant price is not published. Neither sets our price (footnote 5).
- RenewOps, as of 27 September 2026, from the vendor's public pages: renewops.app/solutions/lease-expiration-tracking-software and renewops.app/pricing. It reminds from dates you enter or import; it does not read or abstract the lease, so it does not set our price (footnote 5).
- Leasecake is not shown above, to keep this table to five columns: its AI (Cakebot) does abstract leases and it sells abstraction as a service, but it targets tenant-side multi-location operators, not landlords (its smallest published segment is “50–100 leases”), and its price for either service is a custom quote, not published, so it does not set our price (footnote 5). As of 27 September 2026: leasecake.com, leasecake.com/lease-abstraction and leasecake.com/solutions/lease-abstraction-services.
- Pricing method. On 28 September 2026 the founder replaced the earlier per-lease-plus-per-month pricing with a pay-per-unit credit model, the same across every product we build: you buy a pack of credits (25 credits for $25, up to 2,000 credits for $1,400 — cheaper per credit the more you buy) and spend them as you use the service — 25 credits per lease abstracted and verified, once; 2 credits per lease per month monitored. Credits never expire, and there is no subscription, no seats and no monthly minimum. Reference customer: a landlord at each end of the 20–300-lease range this service is built for: 20 leases and 300 leases, one person using it (every priced plan here includes at least one seat, so seats add nothing). Common denominator (unchanged from the earlier method): what the first year costs to get every existing lease abstracted and then keep its critical dates tracked for twelve months, divided by 12 for a monthly figure and by the number of leases for a per-lease figure — now paid in credits rather than a flat fee. Rule (unchanged): only a competitor whose published plan does our main feature — a named person verifying every critical date and sending reminders and a calendar file, not just an AI-drafted register — sets a minimum for our price; a tool that only drafts the abstract, is free, or is quote-only does not (footnotes 1–4). None of the vendors checked here qualifies, so no competitor sets a minimum. At 20 leases: 500 credits once to abstract, bought as one 500-credit pack ($0.80/credit) = $400; 40 credits a month to monitor, at the 100-credit rate ($0.90/credit) = $36 a month, $432 a year — $832 in the first year, about $69 a month, $3.47 a lease a month. At 300 leases: 7,500 credits once to abstract, at $0.70/credit = $5,250; 600 credits a month to monitor, already at the 2,000-credit rate ($0.70/credit) = $420 a month, $5,040 a year — $10,290 in the first year, about $858 a month, $2.86 a lease a month. Both remain above LeaseAbstracts' comparable first-year cost ($468 a year / $39.00 a month at 20 leases, $1,428 a year / $119.00 a month at 300, its cheapest plan that finishes the backlog within the year) — we do not claim to be cheaper. RenewOps working, for reference: $9.99 ÷ 20 = $0.50; $19.99 ÷ 300 = $0.07. No sourced time figure exists for doing it by hand, so none is shown.
Where another option is the better choice: if you run a multi-location business from the tenant side, Leasecake4 is built for exactly that, not this topic's 20–300-lease landlord. If you're comfortable reviewing AI output yourself, Prophia's free Abstract tool costs nothing, and LeaseAbstracts gives a team its own software with more seats, Yardi- and MRI-mapped exports and up to 250 abstractions a month. If you already know your dates and only want reminders, RenewOps is far cheaper, though it doesn't read your lease for you. If you already use Prophia, its Essentials tier adds expert review inside a platform you know, at a price it doesn't publish. We built LeaseDeadline for the landlord who wants the reading, the checking and the reminders handled, not reviewed. Vendor prices change — check each vendor's own current pricing page before you decide, and tell us if a cell here is out of date and we'll correct it.
What's on the roadmap
The first group is what you can use now; the other two are planned, with no dates, and their order is set by what customers ask for.
Now
Sign in, upload leases with their amendments, and get a cited abstract with every critical date checked by a member of our team, plus a calendar (.ics) file of the verified dates. Opt in to monthly monitoring for a lease and its reminder emails go out at least 180, 90 and 30 days before each deadline, on our monthly check. Not proven on a real job yet.
Next
A live calendar subscription (a link Outlook and Google Calendar refresh by themselves, instead of a file you import). Compliance-certificate tracking (fire, elevator, energy, gas) added onto the same calendar. A faster backlog turnaround for landlords mid-acquisition or refinance. A way to upload one of your own leases and see an unverified machine draft, once our lawyer has signed off the consent rules.
Later
A one-time due-diligence abstraction and red-flag report for a property sale or refinance. A tenant-arrears and payment-plan tracking module.
If nothing here matches what you need, tell us — that's exactly the kind of thing that decides what we build next.
Pricing
Prices may change as we learn from real portfolios, and credits you have already bought never expire. Set by the founder on 28 September 2026: pay-as-you-go credits, the same model across everything we build — no subscription, no seats, no setup fee, no monthly minimum. Credits never expire. Previewing the invented samples above costs 0 credits and needs no account.
| Pack | Credits | Price | Per credit | Order |
|---|---|---|---|---|
| Starter (the minimum purchase) | 25 | $25 | $1.00 | Sign in to buy Starter |
| 100 | 100 | $90 | $0.90 | Sign in to buy 100 |
| 500 | 500 | $400 | $0.80 | Sign in to buy 500 |
| 2,000 | 2,000 | $1,400 | $0.70 | Sign in to buy 2,000 |
You buy credits after you sign in, in Your work. Card checkout is coming; until then the Buy button in Your work emails us and we reply with a payment link. Every abstract is drafted by software, and a member of our team checks every critical date before it is marked verified.
| Unit | Credits | $ at the starter rate | $ at the 2,000-pack rate |
|---|---|---|---|
| One lease abstracted and verified (once) | 25 | $25.00 | $17.50 |
| One lease monitored for one month | 2 | $2.00 | $1.40 |
Worked examples, at reference portfolio sizes
A customer buys the pack that matches their monthly need: under 100 credits a month uses the 100-pack rate ($0.90/credit); 100–499 credits a month uses the 500-pack rate ($0.80/credit); 500 or more uses the 2,000-pack rate ($0.70/credit). Both examples below assume one user.
- 20 leases: abstraction, 500 credits once = $400 (one 500-credit pack). Monitoring, 40 credits a month = $36 a month (100-pack rate, since 40 < 100; unused credits carry over). First year: $832 — about $69 a month.
- 300 leases: abstraction, 7,500 credits once = $5,250 at the 2,000-pack rate (in practice four 2,000-credit packs, $5,600, with the 500 credits left over going to monitoring). Monitoring, 600 credits a month = $420 a month (2,000-pack rate, since 600 ≥ 500). First year: $10,290 — about $858 a month.
See the full working, and how this compares with named alternatives, under the comparison table above.
Planned add-ons
On the roadmap, not available yet, and not yet priced in credits: compliance-certificate tracking added onto the same calendar; a faster backlog turnaround, quoted per portfolio, because two people can only verify so many leases in a week; a one-time due-diligence abstraction and red-flag report for an acquisition or refinance.
Please upload leases after you sign in, in Your work, and don't email them: uploads are covered by the retention windows under Security below. Our privacy policy and terms are published. For a portfolio quote, tell us how many leases you have and what types.
Security and how we handle your documents
The service is new, so this is the policy we run to, not a track record:
- Your leases contain commercial terms and sometimes personal details, like a guarantor's name and address. Files are encrypted in transit (TLS) and at rest.
- Three retention windows, and we won't blur them: a file you upload but never use in a job is deleted after 72 hours; the files of a job that fails, is rejected or is never paid for are deleted after 14 days; paid work is kept for 365 days, so you can re-download the results and every date still links back to its clause. You can delete a job, or your whole account, at any time. The full rules are in our privacy policy.
- Lease text is processed by Claude on Amazon Bedrock in the EU (processed within EU regions); your documents are stored in AWS Frankfurt (eu-central-1). A data processing agreement is available on request. We will ask you to confirm that any confidentiality clause in your leases lets you share them with a service provider.
- We're a two-person company, based in Romania, and we say so plainly. We don't claim SOC 2 or any other certification we haven't obtained — and we'll tell you the moment that changes.
- A member of our team opens your lease to check each critical date against its clause; that check is part of the service, and it is why the review team is named in our privacy policy.
- None of this replaces your own judgment: confirm anything you intend to act on with your attorney.
Questions we expect
- Our leases are all custom-negotiated — how would software read them accurately?
- We don't ask you to trust the software alone: a person checks every critical date against the clause it came from, and that clause is right there for you to check too. Anything the lease leaves ambiguous comes back to you as a question, not a guess.
- We already track dates in Outlook. Why would this be worth spending credits every month?
- Keep Outlook — we give you a calendar (.ics) file to import, with dates pulled from the lease text instead of memory. That includes the ones people tend to miss: notice deadlines computed from option windows, amendments that quietly changed a date, and evergreen terms that recur every year.
- How do I know the abstraction is right, without paying a paralegal to check it?
- The check is included. Every critical date is verified against its cited clause by a named member of our team before it counts as confirmed. We check that the date matches what the lease says; we're not lawyers, so we don't give a legal opinion on what a clause means — anything ambiguous is flagged and sent back to you.
- We only sign a handful of new leases a year — why spend credits every month?
- The monitoring credits aren't for new leases. They pay for watching the leases you already have: the critical dates of the leases you choose to monitor, reminded by email at least 180, 90 and 30 days before each deadline, on our monthly check, year after year. A new lease uses its own 25 credits to abstract and verify first. If that's not worth it to you, the backlog abstraction can be bought on its own, and credits never expire.
- There are AI tools that abstract a lease for a few dollars — why use a service?
- On price, we don't pretend to be the cheapest: self-serve AI tools cost less (the working is under the comparison table), because they don't check what they extract or send you a reminder. If you're happy to check the AI's output yourself, LeaseAbstracts starts at $39 a month billed annually ($49 month to month) and Prophia's free Abstract tool costs nothing. We're for owners who want the reading, the checking and the reminders done for them, not reviewed by them.
- Do I get reminders for every lease I upload?
- No. Reminder emails are opt-in, lease by lease, and only monitored leases are billed the 2 credits a month. To opt in, write “Monitor this lease: yes” in the job notes when you upload (optionally “Reminder lead times: 180, 90, 30”); a blank note, or one that only says “please remind me”, does not opt in. To stop, delete the lease job; there is nothing to cancel in a property management system, because there is no PMS integration. The calendar file you download after a lease is checked contains verified dates only, whether or not you monitor it.
See it for yourself
Sign in and upload a lease, or start with the interactive preview above. Prefer to talk first? Send us a note and we can set up a 20-minute call. Please don't attach a lease to an email: upload it after you sign in.